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Omnifocus integration with outlook for mac mac#

I can’t make calls on the commuter train (I could but it would be rude) or learn My Favorite Things on guitar, but I could send and email or catch up on reference material I have downloaded. I even have a context called This way, I only look at the actions that can be completed in that context or with access to that tool. I have sub contexts under such as online, email. How does this work? I created a set of context in which I do work, as well as contexts like waiting for, errands. The value of OmniFocus or the Getting Things Done add-in is that they enable the three-dimensional view. I can assign a category but nothing more. One limit of task lists in Outlook or iCal/iTask is that they are one-dimensional. I have a project focus, a context focus and a people focus. I advocate a multi-dimensional view of the tasks or actions that I track. Let me say a bit about this because it is core to my personal productivity systems.

The piece I had to recreate from scratch was the Project Focus.

From there I could get my data line up (a minimal amount of drag and drop), delete artificial fields created by Outlook and not needed in the future by eliminating entire columns in one pass and then I exported a native OmniOutliner file which was then imported directly to OmniFocus

Omnifocus integration with outlook for mac trial#

For that purpose I downloaded a trial copy of OmniOutliner.

Omnifocus integration with outlook for mac archive#

My task list was about 50 items long and I wanted my task attributes to flow to the new system without have to retype, The task archive I created in Outlook need some massaging before I could import into OmniFocus and I needed a specific format. You’ll need that so the task names line up in the same column, the Completed y/n indicator, the Start Date, Due Date, Categories, Task Notes and so on all line up. This inserts column headings or what could be called field names.

Make sure that when you output your data from Outlook, you click the box that creates a header row for your data.

Omnifocus integration with outlook for mac mac#

Tasks are a little tougher for me, because I need more from my system than what is offered in the native tasks app in the Mac world. Since I have my iPhone and iPad linked up to GMail, my calendar and contacts appeared immediately on both devices. Contacts went the same place with a little bit of doctoring the headings to ensure my contact names, numbers etc appeared where I wanted them. Calendar was easily imported into Google. This is important, because while the mail files I created can only be opened back up in MS Outlook, the flat files I created for my productivity systems are generic and could be opened up in many if not most programs on the market. I output my calendar, contacts and tasks into three simple flat files known as Comma Delimited or. You can get more information from the Microsoft Support website.

Mail archives went to something called a Personal Storage or.

I output my Outlook data through the native export command that you can find in the Outlook File Menu.

While all of that sounds great, the hard part was getting myself ported from the old platform the new one with a minimum of redundant data entry. It links to my Google Calendar and has nifty integration with SIRI for voice activated capture of tasks when I’m on the go. One main reason is that OmniFocus has a suite of tools that seamless integrate across the Apple world. In the process of moving my entire system (feels like my entire life) onto another platform, I tried several project/task managers and settled on OmniFocus. As I mentioned in another post, I had all my productivity systems for calendar, tasks, contacts, projects built around my company’s in-house Microsoft Outlook platform (with the addition of the Getting Things Done add-on from the David Allen Company).